VIGO is currently assisting a leading organisation in the energy optimisation and smart building solutions space in their search for an Office Manager for their Special Projects division. This rapidly growing unit focuses primarily on data centres and pharmaceutical vertical markets while also delivering major EU projects. The successful candidate will play an instrumental role in supporting the management team and the wider business unit.
Role Overview
The Project Office Manager will be an integral part of the Special Projects team, contributing to the efficient day-to-day running of the business unit. Alongside executing key administrative duties, this role requires a customer and partner-centric approach, with the ability to represent the business professionally at all times.
Key Responsibilities
Prepare financial reports, key performance indicators (KPIs), and management dashboards
Generate purchase orders for the supply chain
Assist with tracking and submitting payment applications
Handle direct invoicing against purchase orders
Track and chase overdue and retention payments
Reconcile euro and GBP costs and invoicing
Oversee document control, supporting project teams to ensure quality and consistency
Provide general business support across the unit
Organise travel and accommodation for European-based staff
Manage the Cambridge office and maintain the landlord relationship
The Ideal Candidate
Comfortable working both independently and as part of a team
Strong financial awareness
Excellent attention to detail
Strong time management and organisational skills
Self-motivated, responsible, and accountable
Strong customer focus and commercial awareness
Understanding of health and safety practices in the workplace
What’s on Offer
Opportunity to work within a fast-paced, agile business unit
Exposure to a variety of projects and vertical markets
Collaborative environment with highly technical and experienced professionals
Supportive and inclusive culture
Competitive salary with additional benefits
Apply now or contact the VIGO team to find out more.